Operational Request Workspace

Procurement & Logistics Request

Submit procurement, sourcing, transport, warehousing, customs clearance, and field delivery requirements across East Africa.

  1. 1Organisation
  2. 2Classification
  3. 3Procurement
  4. 4Transport
  5. 5Delivery
  6. 6Notes & Focal Point
  7. 7Review

Step 1 of 7 — Organisation Information

Step 1 of 7

Organisation Information

Tell us about your organisation and the programme this request relates to. This allows the operations team to route and assess your request correctly.

Please select your organisation type.
This field is required.
This field is required.
Please select the country of operation.
Please select one option.
Please select a relief supply category.
Please select a transport & logistics category.

Already have an RFQ, BOQ, Scope of Work, Procurement Plan, Technical Specification, Distribution Plan, or Transport Request? Attach files to support this request.

Step 2 of 7

Request Details

Confirm whether this is an emergency request and provide procurement details where applicable.

Emergency Request — What to Expect

Emergency requests are flagged for immediate review and are not subject to standard response timelines. A member of the operations team will make contact as a priority.

To help us respond quickly, please provide an emergency justification and a contact number reachable on short notice in Step 5 (Delivery & Operational Information).

Step 3 of 7

Relief Supplies & Procurement Requirements

Select all relevant categories, then itemise specific commodities below.

Based on the request type selected in Step 2, procurement details are not required for this request. You can continue to the next step.

Itemised Commodity Schedule

List specific items where known. This allows the request to be assessed against actual specifications rather than general categories.

Item Description Quantity Unit of Measure Required Specification Preferred Brand (Optional)

Example: Water Storage Tanks | 20 | Units | 10,000L UV Stabilized

Step 4 of 7

Transport & Logistics Services Requirements

Select all operational support areas relevant to this request.

Based on the request type selected in Step 2, transport and logistics service details are not required for this request. You can continue to the next step.

Step 5 of 7

Delivery & Operational Information

Provide delivery details and the operational context the team needs to assess feasibility, timelines, and access requirements.

Please select a priority level.
Please provide a contact number reachable on short notice.
Please describe the nature of the emergency.
Please provide operational context for this request.
Step 6 of 7

Additional Notes & Focal Point

Add any context for the documents you attached above, and tell us who to contact regarding this request.

Request Focal Point

Who should Swiftaid contact regarding this request and any attached documentation?

This field is required.
Please enter a valid email address.
Step 7 of 7

Review & Submit

Review the information below before submitting. Use the Edit buttons to return to any section and make changes.

Procurement & Logistics Requests are intended for organisations seeking sourcing, procurement, transport, warehousing, or field delivery support. For general enquiries, partnerships, recruitment, or corporate matters, please use the Contact page.

After You Submit

What happens after submission?

  1. Request Received

    Confirmation issued within 1 business day

  2. Initial Review

    1–2 business days

  3. Clarification (If Required)

    By email or phone, as needed

  4. Operational Assessment

    2–4 business days

  5. Response Issued

    Typically within 5 business days

Emergency requests are flagged for immediate review and prioritised ahead of standard timelines.

How Requests Are Reviewed

Every request is assessed against:

  • Supply availability
  • Lead times
  • Delivery requirements
  • Access constraints
  • Transport feasibility
  • Regulatory considerations
  • Accountability requirements

A member of the operations team will review your request and provide an initial operational assessment.